ICBC Finalizes Reporting Templates for OTs who provide service to Rehabilitation Departments

ICBC has finalized versions of the report templates to be used by OT service providers. There are three (3) templates: Initial, Progress and Discharge (version 2.0). These templates are to be used for all files with the ICBC Rehabilitation Departments. These versions have been developed in a collaborative process by the ICBC Rehabilitation Department and CAOT-BC Private Practice Network. New updates reflect suggestions and feedback received from occupational therapists across the province.

Modifications made to the Initial Report, Progress Report and Discharge Report templates (version 2.0) include:

Removal of drop down boxes. This change was made to resolve technical problems experienced in different operating systems and to resolve difficulties moving between locked and unlocked templates. Version 2.0 is provided as a MS Word Document that should now be fully compatible with all operating systems. Drop down box are replaced in the reports with a prompt, “Choose one:”, followed by a selection of specific responses. For consistency purposes, select only one of the  response choices.   

Design Change: Enhancements made to template design include: a) added prompts to make use of report templates more intuitive for Occupational Therapist, b) removal of redundant report information and c) improved order of sections to streamline the flow of information to better reflect occupational therapy service.

Individual Rehabilitation Plan/Recommendations (IRP): Projection of future occupational therapy involvement in the IRP based on a dollar cost estimate has been replaced by anticipated time frames for the hours.
                                          
ICBC understands that the time required to complete the new reporting templates varies on each file. Initial reports can be billed up to a maximum of 3 hours, Progress report can be billed up to a maximum of 2 hours and Discharge reports can be billed up to a maximum of 1 hour.

ICBC thanks all occupational therapists for their continued cooperation and participation in this process.

If you have any questions or concerns, please Steven Comberbach directly.

Steven Comberbach

CCRC, CDMS, RRP, BA

 Manager Rehab Operations

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